Office Proplus



  1. To upgrade Office 365 ProPlus, run the following command from the command line or from PowerShell: To uninstall Office 365 ProPlus, run the following command from the command line or from PowerShell: NOTE: This applies to both open source and commercial editions of Chocolatey.
  2. The Microsoft Office 365 ProPlus suite includes: Who is eligible to download Office 365 ProPlus? This program is available for active SPS students and SPS staff. Note that this software will only work for as long as you are a student or staff member at SPS. All students will have access to download Office ProPlus. How do I install Office 365.

Microsoft's Office 365 ProPlus allows individuals with an Office 365 account to install Microsoft Office on up to 5 Windows or Mac computers, 5 tablets, and 5 smartphones.The Microsoft Office applications that are available via ProPlus include Outlook, Excel, Word, PowerPoint, and OneNote. Thank you David i am very happy to get you advice，but my situation was complicated，i need Download offical type office to install office without Internet， 10 people found this reply helpful.

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With the Office Deployment Tool (ODT), you can download and deploy Microsoft 365 Apps to your client computers. The ODT gives you more control over an Office installation: you can define which products and languages are installed, how those products should be updated, and whether or not to display the install experience to your users. This article covers all the available options in the tool. To learn how to use the tool itself, see Overview of the Office Deployment Tool.

Note

Best practice: The options in this article show the XML elements and attributes in the configuration file. You can continue to create the configuration file in a text editor, but we recommend using the Office Customization Tool instead. With the Office Customization Tool, you can easily create and modify configuration files in a web-based interface. For more information, see Overview of the Office Customization Tool.

Example of a standard configuration file

The ODT consists of two files: setup.exe and configuration.xml. To work with the tool, you edit the configuration file to define what options you want, and then run setup.exe from the command line. For example, you can edit the configuration file to download the 32-bit English edition of Office, or you can edit the file to install the 32-bit English edition of Office with the EULA automatically accepted and without Publisher.

When creating the configuration file, we recommend starting with an example file and updating it with the appropriate options for your environment. You can start by copying and pasting the example below into a text file and saving it with a name of your choosing. Use the file to modify the XML elements and attributes and use the rest of this article to learn more details about each of the elements and attributes.

This configuration file includes the most-commonly used elements and attributes, and can be used to download and install Office on a client computer

ValueDescription
Add SourcePath='ServerShare'
Office will be downloaded to 'servershare' on your network and deployed using installation files at that location.
Add OfficeClientEdition='32'
Downloads and installs the 32-bit edition of Office
Add Channel='SemiAnnual'
Office will be installed using Semi-Annual Enterprise Channel.
Product
Downloads and installs Microsoft 365 Apps for enterprise.
Language
Language
Downloads and installs English and Japanese versions of Office.
Updates Enabled='TRUE'
Office will check for updates.
Updates UpdatePath='ServerShare'
Office checks for updates at 'servershare' on your network.
Display Level='None' AcceptEULA='TRUE'
When installing Office, no user interface is displayed.

Note

The Logging element is no longer supported as a configuration option for the Office Deployment Tool. Log files can be found in the %temp% folder.

Add element

Defines the products and languages to download or install

Example

SourcePath attribute (part of Add element)

Optional.

Defines the location of the Office installation files. If the ODT is run in download mode, defines where to save the files. If not included, the ODT will look for installation files in the same folder as the tool, and then use the Office Content Delivery Network (CDN). If not included and the ODT is run in download mode, the Office installation files are downloaded to the same folder as the tool.

When you download Office to a folder that already contains that version of Office, the ODT will conserve your network bandwidth by downloading only the missing files. For example, if you use the ODT to download Office in English and German to a folder that already contains Office in English, only the German language pack will be downloaded.

Example values:

  • SourcePath='servershare'
  • SourcePath='c:preloadoffice'

Version attribute (part of Add element)

Optional. Defaults to the latest version available if not specified.

When you use the Version attribute, we recommend including the Channel attribute as well. If you don't include the Channel attribute, the default channel will be used, which might not match the specified version.

If Microsoft 365 Apps is already installed on a device, you can use Version='MatchInstalled' to install the same version of Office, even if a newer version is available. This setting can make it easier to add language packs or Visio and Project without updating Office to a newer version.

Example values:

  • Version='16.0.8201.2193'
  • Version='MatchInstalled'

OfficeClientEdition attribute (part of Add element)

Optional.

Defines whether the 32-bit or 64-bit edition of Microsoft 365 Apps is downloaded or installed. If Office is not installed on the device and OfficeClientEdition is not specified, the ODT will default to the 64-bit edition, unless the device is running a 32-bit edition of Windows or has less than 4 GB RAM. If Office is installed and OfficeClientEdition not specified, the ODT will match the architecture of the existing installation of Office. If Office is installed and OfficeClientEdition is specified, then it must match the already installed architecture. If it doesn't, the installation will fail, since mixed architectures are not supported.

Allowed values:

  • OfficeClientEdition='64'
  • OfficeClientEdition='32'

Channel attribute (part of Add element)

Optional.

Defines which channel to use for installing Office. If Office is not installed on the device, the default setting for the Channel attribute is Current. If Office is installed on the device and the channel attribute is not specified, the ODT will match the channel of the existing installation.

This value determines the channel to be installed, regardless of an optionally specified update channel in the Updates element or via Group Policy Setting. If there is such setting with a different update channel, the channel switch is performed after the installation during the next update cycle. For more information, see Change the Microsoft 365 Apps update channel.

For more information about update channels, see Overview of update channels for Microsoft 365 Apps.

Allowed values:

  • Channel='BetaChannel'
  • Channel='CurrentPreview'
  • Channel='Current'
  • Channel='MonthlyEnterprise'
  • Channel='SemiAnnualPreview'
  • Channel='SemiAnnual'

Note

  • To use these attribute values, you need to be using at least version 16.0.12827.20268 of the Office Deployment Tool, which was released on Tuesday June 9, 2020.
  • Previous allowed values for each update channel can still be used, which means you don't have to update your older configuration XML files.
  • Beta Channel (sometimes referred to as Insider Fast) is not a supported build so should only be used in test environments and by a small group of select users, such as IT staff or application developers.

If you're deploying Office Professional Plus 2019, which is a volume licensed version of Office, there is a different update channel you need to use: PerpetualVL2019. For more information, see Update channel for Office 2019.

DownloadPath attribute (part of Add element)

Optional. Defaults to the CDN if not specified.

Defines where the installation files are downloaded from when running ODT in download mode. Most commonly used to distribute specific languages and products for Office from a central location on your network to another location. Note that you must specify a version when using DownloadPath, as shown in the example.

Example values:

  • DownloadPath='serverashare'

Example

AllowCdnFallback attribute (part of Add element)

Optional. Defaults to False if not specified.

To use the Office CDN as a backup source for language packs, include the 'AllowCdnFallback' attribute in the configuration file, as shown in the example.

When installing languages, the ODT looks first for source files in the location specified in the SourcePath attribute. If the language pack isn't available at that location and the AllowCdnFallback setting is set to True, then the ODT will use source files from the Office CDN.

Allowed values:

  • AllowCdnFallback='True'
  • AllowCdnFallback='False'

Example

MigrateArch attribute (part of Add element)

Optional. Defaults to False if not specified.

If set to TRUE, then your existing installation of Microsoft 365 Apps will be changed to the architecture (sometimes referred to as the bitness) that is specified in the OfficeClientEdition attribute. For example, you can use this to change a 32-bit installation of Microsoft 365 Apps to a 64-bit installation.

For more information about using MigrateArch, see Change a Microsoft 365 Apps installation from 32-bit to 64-bit.

OfficeMgmtCOM attribute (part of Add element)

Optional. Defaults to False if not specified.

For Configuration Manager to be able to manage Microsoft 365 Apps updates, an Office COM object needs to be enabled on the computer where Office is installed. If set to TRUE, the Office COM object takes commands from Configuration Manager to download and install client updates. When the Office COM object is enabled, the Update Now option on the Account page for Microsoft 365 Apps is automatically disabled for client devices.

For more information, see Manage updates to Microsoft 365 Apps with Microsoft Endpoint Configuration Manager.

Allowed values:

  • OfficeMgmtCOM='True'
  • OfficeMgmtCOM='False'

Example

Product element

Defines which products to download or install. If you define multiple products, the products are installed in the order in the configuration file. The first product determines the context for the Microsoft Office First Run Experience.

You can also use the Product element to add language packs to existing installations of Microsoft 365 Apps. For more information, including an example configuration file, see Deploy languages to existing installations of Microsoft 365 Apps.

Example

ID attribute (part of Product element)

Required.

Defines the ID of the product to download or install.

Example values:

  • ID='O365ProPlusRetail'
  • ID='VisioProRetail'
  • ID='ProjectProRetail'

For a list of all supported product IDs, see Product IDs that are supported by the Office Deployment Tool for Click-to-Run

MSICondition attribute (part of Product element)

Optional.

Allows you to control the installation of an Office product, as specified by the ID attribute, based on whether a particular MSI-based Office product is already installed on the device. For example, if an MSI-based version of Project Professional is already installed on the device, then install Project Online Desktop Client.

You can specify any Office product that was installed by Windows Installer (MSI), but MSICondition is most commonly used for Project or Visio installations. The value that you specify for the MSICondition attribute can be either a volume licensed or a retail version of the product, as long as that version of the product was installed by using MSI.

MSICondition will recognize 2007, 2010, 2013, and 2016 versions of the Office product that you specify. But, you can't specify a particular version. For example, you can't have MSICondition look specifically for Visio Standard 2013. MSICondition will look for all MSI-based installations of Visio Standard, including Visio Standard 2007, Visio Standard 2010, Visio Standard 2013, and Visio Standard 2016.

The value that you specify for the MSICondition attribute is the Setup ID that is found in the Setup.xml file in the {product}.WW folder of the installation files for your existing version of the Office product. For example, the Setup.xml file for Visio Professional 2016 is found in the VisPro.WW folder. You can specify multiple types of an Office product, separated by a comma. For example, you can specify 'PrjStd,PrjStdR,PrjPro,PrjProR' to look for installations of Project Standard or Project Professional, either volume licensed or retail.

Note

  • We recommend that you remove the existing MSI-based Office products as part of installing the products specified in your XML file. To remove existing MSI-based products, use the RemoveMSI element.

Example of MSICondition attribute

In the following example, Project Online Desktop Client will be installed on the device only if an MSI-based version of Project Standard is already installed on the device. Also, Project Standard will be removed from the device as part of the installation of Project Online Desktop Client.

Language element

Defines which languages to download or install. If you define multiple languages, the first language in the configuration file determines the Shell UI culture, including shortcuts, right-click context menus, and tooltips. If you decide that you want to change the Shell UI language after an initial installation, you have to uninstall and reinstall Office.

Example

ID attribute (part of Language element)

Required.

Defines the ID of the language to download or install.

Example values

  • ID='en-us'
  • ID='ja-jp'
  • ID='MatchOS'
  • ID='MatchPreviousMSI'
  • ID='MatchInstalled'

For a list of all languages, see Languages, culture codes, and companion proofing languages.

For more information about MatchPreviousMSI, see Remove existing MSI versions of Office when upgrading to Microsoft 365 Apps.

MatchOS and MatchInstalled cannot install the operating system languages if Office doesn't support that language or if the ODT cannot find the correct language pack in the local source files. To help address this issue, we recommend that you specify a backup language and allow the ODT to use the Office CDN for missing files. To do so, use the Fallback attribute and AllowCdnFallBack attribute.

MatchInstalled can be used only if there is at least one Click-to-Run product already installed. It can't be used with the /download switch for the ODT. For more information about MatchInstalled, see Overview of deploying languages and Build dynamic, lean, and universal packages for Microsoft 365 Apps.

Fallback attribute (part of Language element)

Optional.

When using MatchOS, we recommend that you specify a fallback language to install when a matched language isn't supported by Office or can't be found in the local source files. To do so, use the 'Fallback' attribute. For more information, see Install the same languages as the operating system.

Example values:

  • Fallback='en-us'
  • Fallback='ja-jp'

TargetProduct attribute (part of Language element)

Optional.

When using MatchInstalled, you can specify if you want to match the list of already installed languages for a specific product or the combination of all installed products. To target a specific product, you can specify any supported product ID. If you want to match the languages of all already installed products, you specify 'All'. ODT will then install the new product with the same set of languages as the one specified in TargetProduct.

If there is no TargetProduct specified with MatchInstalled, the ODT will attempt to match the same Product ID that the Language tag belongs to in the configuration file. For example, if you are using MatchInstalled while installing 'VisioProRetail' without a TargetProduct, ODT will attempt to match the already installed languages for this product.

Example values:

Display element

Defines what the user sees when Office is installed.

Example

Level attribute (part of Display element)

Optional. Default is set to Full if not specified.

If Level is set to None, Office is installed with no user interface: no progress bars, completion screens, error messages, or other user interface are displayed.

If Level is set to Full, Office is installed with the normal installation experience.

Allowed values:

  • Level='None'
  • Level='Full'

AcceptEULA attribute (part of Display element)

Optional. Defaults to FALSE if not specified.

If AcceptEULA is set to TRUE, the user does not see a Microsoft Software License Terms dialog box. If this attribute is set to FALSE or is not included, the user may see a Microsoft Software License Terms dialog box. We recommend that administrators set AcceptEULA to TRUE.

Allowed values:

  • AcceptEULA='TRUE'
  • AcceptEULA='FALSE'

Note

If you deploy a version of Office before Version 1803, this setting will be applied only if you install with the user's account. Microsoft Endpoint Configuration Manager and other software distribution tools that use the SYSTEM account for installation will not apply the setting.

ExcludeApp element

Defines which Microsoft 365 Apps products should not be installed. OneDrive is automatically installed when you install Microsoft 365 Apps or install individual applications, such as Word, Excel, PowerPoint, Publisher, Visio, or Skype. If you don't want OneDrive installed with those applications, use the ExcludeApp element to remove it. For more information, see Exclude OneDrive when installing Microsoft 365 Apps or other applications.

Example

If a configuration file with ExcludeApp is used to install Office on a device that already has Microsoft 365 Apps installed, the ExcludeApp setting is treated differently based on the list of languages:

  • If the list of languages in the configuration file includes all the installed languages, then the ExcludeApp setting in the file replaces any existing ExcludeApp setting on the device. This is also true if the list of languages in the configuration file includes both all the installed languages and additional languages.
  • If the list of languages in the configuration file doesn't include all the installed languages, then the ExcludeApp setting in the configuration file will be combined with the ExcludeApp setting on the device.

ID attribute (part of ExcludeApp element)

Required.

Defines the ID of the product that should not be installed.

Allowed values:

  • ID='Access'
  • ID='Excel'
  • ID='Groove'
  • ID='Lync'
  • ID='OneDrive'
  • ID='OneNote'
  • ID='Outlook'
  • ID='PowerPoint'
  • ID='Publisher'
  • ID='Teams'
  • ID='Word'

For OneDrive for Business, use Groove. For Skype for Business, use Lync.

For more information about Microsoft Teams, see Deploy Microsoft Teams with Microsoft 365 Apps.

Property element

Defines certain Office behaviors and properties.

Example

Name attribute (part of Property element)

Required.

Defines the specific property whose value you want to set.

Value attribute (part of Property element)

Defines the value of the named property.

AUTOACTIVATE property (part of Property element)

Optional. Default is 0 if not specified.

Because Microsoft 365 Apps is set to activate automatically, you should not set this property for Microsoft 365 Apps products. For other products, you can set AUTOACTIVATE to 1 to have the product activate automatically.

Allowed values:

  • Property Name='AUTOACTIVATE'Value='0'
  • Property Name='AUTOACTIVATE'Value='1'

FORCEAPPSHUTDOWN property (part of Property element)

Optional. Default is FALSE if not specified.

When set to TRUE, forces any apps that are blocking the install of Office to shut down. Data loss may occur.

Allowed values:

  • Property Name='FORCEAPPSHUTDOWN'Value='FALSE'
  • Property Name='FORCEAPPSHUTDOWN'Value='TRUE'

PACKAGEGUID property (part of Property element)

Optional.

By default, App-V packages created by the ODT share the same App-V Package ID. Administrators can use PACKAGEGUID to specify a different Package ID. This allows you to publish multiple App-V packages of Office to an App-V Management Server. But, this doesn't enable you to deploy more than one Office App-V package to a single computer. You can use the ODT to create App-V packages for Microsoft 365 Apps. Creating packages for the volume-licensed versions of Office Professional Plus or Office Standard is not supported.

The Package ID must follow the format of the example and can only use these characters: 0, 1, 2, 3, 4, 5, 6, 7, 8, 9, A, B, C, D, E, F

If you use any other characters, the App-V package is created with the default Package ID.

Example values:

  • Property Name='PACKAGEGUID'Value='12345678-ABCD-1234-ABCD-1234567890AB'

SharedComputerLicensing property (part of Property element)

Optional. Default value is 0 if not specified.

Set SharedComputerLicensing to 1 if you deploy Microsoft 365 Apps to shared computers by using Remote Desktop Services.

For more information, see Overview of shared computer activation for Microsoft 365 Apps.

Allowed values:

  • Property Name='SharedComputerLicensing' Value='0'
  • Property Name='SharedComputerLicensing' Value='1'

SCLCacheOverride property (part of Property element)

Optional. Default value is 0 if not specified.

Set SCLCacheOverride to 1 if you're using shared computer activation and you want to roam the licensing token. Use in conjunction with SCLCacheOverrideDirectory. This is only needed if you choose to move the licensing token from its default location. For more information, see Overview of shared computer activation for Microsoft 365 Apps.

Allowed values:

  • Property Name='SCLCacheOverride' Value='0'
  • Property Name='SCLCacheOverride' Value='1'

SCLCacheOverrideDirectory property (part of Property element)

Optional.

Set SCLCacheOverrideDirectory to specify a folder location for the licensing token if you're using shared computer activation and you want to roam the licensing token. Use in conjunction with SCLCacheOverride. This is only needed if you choose to move the licensing token from its default location.

For more information, see Overview of shared computer activation for Microsoft 365 Apps.

Example values:

  • Property Name='SCLCacheOverrideDirectory' Value='%appdata%Microsoft'
  • Property Name='SCLCacheOverrideDirectory' Value='servershare%username%'

DeviceBasedLicensing property (part of Property element)

Optional. Default value is 0 if not specified.

Defines the Office licensing mode for device-based activation. For more information, see Device-based licensing for Microsoft 365 Apps for enterprise.

Allowed values:

  • Property Name='DeviceBasedLicensing' Value='1'
  • Property Name='DeviceBasedLicensing' Value='0'

PinIconsToTaskBar property (part of Property element)

Optional. The default value is True if not specified.

Defines whether shortcut icons for Office products are added to the Windows taskbar in Windows 7 and 8.1. If you install Office using a system account, which is common when deploying with Microsoft Endpoint Configuration Manager, the icons will not be pinned even if this property is set to True.

Allowed values:

  • Property Name='PinIconsToTaskbar'Value='FALSE'
  • Property Name='PinIconsToTaskbar'Value='TRUE'

Note

Microsoft 365 Apps is no longer supported on Windows 7. For more information, see Windows 7 end of support and Microsoft 365 Apps.

Remove element

Defines which products and languages to remove from a previous installation of Microsoft 365 Apps. To remove an installed language, you must provide both the product and the language, as in the example. To remove all the installed languages, do not include the language attribute. In that case, the ODT automatically discovers and removes all installed languages for the product.

For more information, see Overview of the Office Deployment Tool.

Example

All attribute (part of Remove element)

Optional. The default value is FALSE if not specified.

If set to TRUE, all Microsoft 365 Apps products and languages will be removed, including Project and Visio.

Allowed values:

  • All='FALSE'
  • All='TRUE'

Updates element

Defines how Office is updated after it's installed.

Example

Enabled attribute (part of Updates element)

Optional. The default value is TRUE if not specified.

If set to TRUE, Office will check for updates.If set to FALSE, Office won't check for updates, but the user can check for updates by going to File > Account > Update Options > Update Now.

Allowed values:

  • Enabled='TRUE'
  • Enabled='FALSE'

UpdatePath attribute (part of Updates element)

Optional. Defaults to the CDN if not specified.

Defines where the updates for Office come from. UpdatePath can specify a network, local, or HTTP path of a source for Office installation files. Environment variables can be used for network or local paths.

If you use Group Policy with the Administrative Template files (ADMX/ADML) for Office, you can set UpdatePath by using the Update Path policy setting. You can find this policy setting under Computer ConfigurationPoliciesAdministrative TemplatesMicrosoft Office 2016 (Machine)Updates.

Example values:

  • UpdatePath='servershare'
  • UpdatePath='C:PreloadOffice'
  • UpdatePath='http://internalApps/Office/'

TargetVersion attribute (part of Updates element)

Optional. Defaults to the latest version from the specified update path.

Defines which version Office updates to. If TargetVersion is set to a specific build number, Office attempts to update to that version.

If you use Group Policy with the Administrative Template files (ADMX/ADML) for Office, you can set TargetVersion by using the Target Version policy setting. You can find this policy setting under Computer ConfigurationPoliciesAdministrative TemplatesMicrosoft Office 2016 (Machine)Updates.

Example values:

  • TargetVersion='15.1.2.3'
  • TargetVersion='

Deadline attribute (part of Updates element)

Optional.

Defines a deadline by which updates must be applied. The deadline is specified in Coordinated Universal Time (UTC). You can use Deadline with Target Version to make sure that Office is updated to a particular version by a particular date. We recommend that you set the deadline at least a week in the future to allow users time to install the updates.

Prior to the deadline, users receive multiple reminders to install the updates. If Office isn't updated by the deadline, users see a notification that the updates will be applied in 15 minutes. This gives users the opportunity to save the Office documents that they are working on and to close any Office programs that are open. If users don't close the Office programs, the programs are closed automatically when the 15 minutes are up, which might result in data loss.

After the Office programs are closed, the updates are applied automatically. The deadline only applies to one set of updates. If you want to use a deadline to make sure that Office is always up to date, you must change the deadline every time a new update for Office is available.

To use this attribute, Office must be running at least Service Pack 1 (version 15.0.4569.1507). If you use Group Policy with the Administrative Template files (ADMX/ADML) for Office, you can set Deadline by using the Update Deadline policy setting. You can find this policy setting under Computer ConfigurationPoliciesAdministrative TemplatesMicrosoft Office 2016 (Machine)Updates.

Example value:

  • Deadline='05/16/2014 18:30'

Channel attribute (part of Updates element)

Optional. The default is Current.

Defines which channel to use for updating Office after it is installed. There are two channel attributes: the channel for the Add element is used to specify an update channel while installing Office, and the channel for the Updates element is used to change the channel for an existing installation of Office.

For more information about update channels, see Overview of update channels for Microsoft 365 Apps.

If you use Group Policy with the Administrative Template files (ADMX/ADML) for Office, you can set Channel by using the Update Channel policy setting. You can find this policy setting under Computer ConfigurationPoliciesAdministrative TemplatesMicrosoft Office 2016 (Machine)Updates. If enabled, this Group Policy setting takes precedence over the Channel value set by using the Office Deployment Tool.

Allowed values:

  • Channel='BetaChannel'
  • Channel='CurrentPreview'
  • Channel='Current'
  • Channel='MonthlyEnterprise'
  • Channel='SemiAnnualPreview'
  • Channel='SemiAnnual'

Note

  • To use these attribute values, you need to be using at least version 16.0.12827.20268 of the Office Deployment Tool, which was released on Tuesday June 9, 2020.
  • Previous allowed values for each update channel can still be used, which means you don't have to update your older configuration XML files.
  • Beta Channel (sometimes referred to as Insider Fast) is not a supported build so should only be used in test environments and by a small group of select users, such as IT staff or application developers.

If you're deploying Office Professional Plus 2019, which is a volume licensed version of Office, there is a different update channel you need to use: PerpetualVL2019. For more information, see Update channel for Office 2019.

RemoveMSI element

Optional.

Specifies whether any 2007, 2010, 2013, or 2016 versions of Office, Visio, and Project that were installed using Windows Installer (MSI) are uninstalled from the computer prior to the installation of the specified product, such as Microsoft 365 Apps.

We recommend that you uninstall any previous versions of Office before installing Microsoft 365 Apps. For more information about using RemoveMSI, see Remove existing MSI versions of Office when upgrading to Microsoft 365 Apps.

IgnoreProduct attribute (part of RemoveMSI element)

Optional.

If an ID is specified, that Windows Installer (MSI) product won't be uninstalled from the computer.

Example values:

  • IgnoreProduct
  • IgnoreProduct

AppSettings element

Optional.

Defines application preferences for Microsoft 365 Apps, including VBA Macro notifications, default file locations, and default file format. To create a configuration file with application preferences, we recommend you use the Office Customization Tool for Click-to-Run, a web application with a full user interface. You can also use the tool to learn more about the available application preferences.

For more information about application preferences, see Apply application preferences and Apply application preferences to an existing installation of Office.

Example

Related articles

Overview

PennO365 provides full-time Penn students, faculty and staff at participating Schools and Centers with access to Microsoft Office 365 ProPlus services and applications. Office 365 ProPlus features a full version of Microsoft Office, which includes: Word, PowerPoint, Excel, OneNote, Outlook, Teams, and more.

This service is provided to all eligible members of the Penn community. Please note that at this time, the Perelman School of Medicine (PSOM) is not participating in the program. Penn Law students, faculty, and staff should download Office ProPlus from Penn Law's Office 365 site. More information at https://www.law.upenn.edu/its/docs/downloading-office-365.

Your PennO365 account is a Microsoft account that provides access to Microsoft Office 365 services and applications, including Office 365 ProPlus. With your PennO365 account, you can install the latest version of Microsoft Office 365 ProPlus on up to five (5) personal computers and/or mobile devices. You also receive access to Microsoft Office Online and 1 TB of storage on OneDrive, Microsoft’s cloud data storage, and collaboration solution. You can use Office 365 ProPlus as long as your current affiliation with Penn remains active.

  • Microsoft Office Online: Access the online version of Microsoft's productivity suite to create, edit, and share documents through your web browser from any location.
  • Microsoft OneDrive for Business: Receive 1 TB of data storage on OneDrive for Business, Microsoft’s cloud data storage, and collaboration solution. You can access OneDrive through your web browser, use installed Office 365 ProPlus apps to save and retrieve files on personal computers and mobile devices, and sync OneDrive to your local file directories.
  • Microsoft Office 365 ProPlus for Personal Computers: Install the latest version of Office 365 ProPlus on up to 5 personal computers (Mac and PC). This includes Word, PowerPoint, Outlook, and One Note for both Mac and PC.
  • Microsoft Office 365 for Mobile Devices: Download the Office 365 ProPlus to your mobile devices, including iPhone, iPad, Android Phone and Tablet, and Windows Phone.

As part of the PennO365 service, all eligible faculty, staff, and students receive access to Office 365 ProPlus.

Note: Your PennO365 may also include access to apps and services that are not supported by Penn, such as Skype for Business, and InfoPath.

Getting started


Eligibility

Full-time Penn faculty, staff and students at participating Schools and Centers are eligible for a PennO365 account, which you can use to access Office 365 ProPlus. At this time, the Perelman School of Medicine (PSOM) is not participating in the program. Penn Law students, faculty, and staff should download Office ProPlus from Penn Law's Office 365 site. More information at https://www.law.upenn.edu/its/docs/downloading-office-365.

You can use Office 365 ProPlus as long as your current affiliation with Penn remains active. For information about when incoming students become eligible, and what happens to your account after you graduate or leave the University, see 'After Graduating or Leaving Penn' in the FAQ.

Acceptable Use

You are responsible for using PennO365 in accordance with Penn's Acceptable Use Policy. Also, review University guidelines about protecting personal and University data at Protecting Penn Data. These guidelines will help you protect your personal information and understand how to identify and handle sensitive University information.

Your PennO365 Credentials

Your PennO365 account is a Microsoft account that provides access to Microsoft Office 365 services and applications, including Office 365 ProPlus.

Your PennO365 username uses the format PennKey@upenn.edu:

  • Correct: benfranklin1749@upenn.edu
  • Incorrect: benfranklin1749
  • Incorrect: benfranklin1749@sas.upenn.edu

Your PennO365 password is identical to your PennKey password (though it is a discrete password). When you authenticate for PennO365, don’t forget to add the @upenn.edu to your username (see above for the correct PennO365 username format).

Before you activate your account

To make the activation process easier:

  1. Make sure your personal computer and devices meet Microsoft’s and Penn’s minimum system and browser requirements. See 'System and browser requirements' in the FAQ.
  2. Check to see if there is an existing version of Office on your computer or device. If there is, see 'Installing, managing, and using Office 365 ProPlus' in the FAQ about what to do if Office is already installed.

Activate your PennO365 account

Students, Faculty, and Staff

To activate your account if you are a currently enrolled undergraduate or graduate student, full-time faculty member, or staff member:

1. Make sure you know your PennKey password.

  • To change your PennKey password, go to: https://weblogin.pennkey.upenn.edu/changepassword. This action automatically changes your PennO365 password to the same value as your PennKey password.
  • If you can’t remember your PennKey password, visit the PennKey support page: https://upenn.edu/pennkey

2. Go to the Microsoft online portal: https://portal.office.com.

3. Log in with your PennO365 username and password. (Remember, your PennO365 username is in the form PennKey@upenn.edu and you use the same password as your PennKey password.)

4. Click Enter and continue to the Microsoft online portal. You may see a message that your OneDrive account is being set up. This one-time set-up usually happens within a day but may take longer. You can close your browser, do other work, and return later without interrupting the process.

5. From the Microsoft online portal, you can:

  • Access Office Online and OneDrive.
  • Download Office 365 ProPlus applications on up to five personal computers and/or mobile devices.
  • Manage your PennO365 account settings.

Important: If your School or Center has not migrated its email service to PennO365, you will be unable to use PennO365 Outlook on the web. When you log into the Microsoft online portal, you will be unable to click on the blue mail or calendar icons.

Your Cloud Services: Microsoft Office Online and OneDrive

Your PennO365 account includes Microsoft Office Online and OneDrive for Business. You receive 1 TB of cloud data storage on OneDrive.

Acceptable Use

You are responsible for using PennO365 and OneDrive in accordance with Penn's Acceptable Use Policy. Also, review University guidelines about protecting personal and University data at Protecting Penn Data. These guidelines will help you protect your personal information and understand how to identify and handle sensitive University information.

Getting Started with Microsoft Office Online

Microsoft office products

Microsoft Office Online is a web-based version of the Office productivity suite that allows you to create, edit, and share documents, and collaborate with others online in real time via your web browser. You can save files to OneDrive, Microsoft's cloud data storage and collaboration solution, or you can save documents to your personal computer or mobile device and work offline with Office 365 ProPlus.

Note: If your School or Center has not migrated its email and calendar service to PennO365, you will be unable to use PennO365 Outlook on the Web. When you log into the online portal, you will be unable to click on the blue mail icon. If your email and calendar service has been migrated, see “Getting Started with Outlook on the web” for tips on using this service.

To use Microsoft Office Online:

  1. Go to the Microsoft online portal and log in using your PennO365 username and password.
  2. If this is your first time logging in to the portal, you must accept Microsoft's terms of service. You also may see a message that your OneDrive account is being set up.
  3. Scroll down to 'Collaborate with Office Online,' and click on any application icon to create a new Office document.
  4. When you create an Office Online document, there's no save button because the document is automatically saved on OneDrive.
  5. To view your documents on OneDrive, select a document.

For more information about Microsoft Online, see Microsoft resources:

Getting Started With Microsoft OneDrive

Your PennO365 account includes 1 TB of data storage on OneDrive for Business, Microsoft’s cloud data storage and collaboration solution. With OneDrive for Business, you can:

  • Create and share documents, and collaborate in real time through Office Online applications.
  • Save and retrieve documents stored on OneDrive through Office 365 ProPlus apps on personal computers and mobile devices that are connected to the Internet.
  • Sync your devices to OneDrive so that you can view files in local directories instead of opening a web browser. You can work offline, and all your changes will sync to OneDrive for Business when you connect to the Internet.

To start using OneDrive for Business:

  1. Go to the Microsoft online portal and log in using your PennO365 username and password.
  2. The first time you log into the Microsoft online portal, you may see a message that your OneDrive account is being set up. This one-time set-up usually happens within a day but may take longer. You can close your browser, do other work, and return later when without interrupting the process.
  3. If you log into the portal and your OneDrive account isn't set up automatically, click OneDrive from the top menu bar to begin the process.
  4. Begin using OneDrive from your browser window.

    Tip: You must first set up your OneDrive account on the Microsoft online portal before using OneDrive with Office 365 ProPlus applications on your computer or mobile device.

For information about what happens to your OneDrive data after you leave or graduate from Penn, see 'After Graduating or Leaving Penn' in the FAQ.

For more information about Microsoft OneDrive, see:

  • OneDrive Training (Make sure to select OneDrive for Business, which is on the right side of the table.)
  • Microsoft Virtual Academy: OneDrive Learning Center - Store, sync, and share your work files (View videos about using OneDrive.)

​​

Office 365 ProPlus for personal computers and mobile devices

As part of PennO365, you can install Office 365 ProPlus, on up to five (5) personal computers and/or mobile devices. Office 365 ProPlus is the latest version of Microsoft’s productivity suite, including Word, Excel, Access and OneNote. You also receive access to Office Online and 1TB of OneDrive storage.

Get the latest versions automatically

When new versions of Microsoft Office are released, your Office ProPlus apps will be updated automatically.

Connect to the Internet every 30 days!

To keep your licenses active, you need to connect at least one Office application (Excel, Word, etc.) to the Internet at least once every 30 days on every computer or device. If your device remains offline for more than 30 days, Office 365 ProPlus enters reduced functionality mode until the next time a connection can be made.

See our FAQs “What is reduced functionality mode?” and “How do I reactivate a license” for additional information.

Installing Office 365 ProPlus on personal computers

Office 365 ProPlus is intended for installation on personal computers only and should not be self-installed on University-managed computers. For questions about installing Office on a University-managed computer, contact your LSP or student computing support center. See the Get IT Help directory to find your support provider. If you are still unsure who to contact, please contact ISC Client Care.

To install Office 365 ProPlus on a personal computer:

  1. Make sure that your devices meet the system and browser requirements for Microsoft Office 365 ProPlus. See 'PennO365 System and Browser Requirements' in the FAQ.
  2. Check if you already have a copy of Microsoft Office on your computer. If you do, see 'Installing, managing, and using Office 365' in the FAQ.
  3. Activate your PennO365 account, if you haven't already done so. See the 'Get started' tab for instuctions.
  4. Go to the Microsoft online portal.
  5. Login using your PennO365 username and password.
  6. Next to 'Install Office on your PC/Mac,' click Install Now.
  7. Save the install file to your desktop (.exe for Windows, .pkg for Mac).
  8. Double-click on the install file to launch the install.
  9. Open one application and enter your PennO365 username and password. This will activate all other applications on your computer.

Note: You must first set up your OneDrive account on the Microsoft online portal before using OneDrive with Office 365 ProPlus applications on your computer or mobile device. See 'Your Cloud Services: Office Online/OneDrive' for directions on how to set up OneDrive.

For additional information about downloading and installing Office 365 ProPlus, see:

Installing Office 365 ProPlus on mobile devices

If your mobile device is University-managed, or if you plan on using your mobile device to access University email and data, you agree to the University's Mobile Device Management policy.

To download Office 365 ProPlus to your mobile device:

  1. Make sure that your devices meet the system requirements for Office 365 Mobile. See 'System and browser requirements' in Get Help/FAQ.
  2. Go to the Microsoft online portal.
  3. Login using your PennO365 username and password.
  4. Click Get Office on your Mobile Devices
  5. Select your desired device and select Send Email or Send Text based on your preference and enter your email address or mobile number.
  6. Open the text or email on your device. The message will contain an icon for each available app.
  7. From the App Store or Google Play, click on each icon separately to download apps.
  8. Open one application and enter your PennO365 username and password. This will activate all other applications on your device.

For additional information about downloading Office 365 ProPlus to mobile devices, see:

Setting up Microsoft Outlook

You can use Microsoft Outlook to read most types of email accounts. You will need configuration information from your email provider in order to set up Outlook on personal computers and mobile devices.

  • Penn School and Center Email Accounts

    Penn School and Center email configuration instructions vary by School and Center. Contact your LSP or computing support center for directions on setting up Outlook to read your School or Center email account. See the Get IT Help directory to find your support provider. If you are still unsure who to contact, please contact ISC Client Care.

    Your Penn School or Center email account is formatted with a school identifier to the left of the “at” @ sign, for example, benfranklin1749@school.upenn.edu.

    Note: If your School or Center has moved to PennO365 for email and calendaring, see the Moving to PennO365 website for configuration instructions.

  • Personal Email Accounts
    Personal email providers, such as Gmail, provide directions on setting up Outlook. We recommend checking their directions first for the most up to date information. (For Gmail, log into your Gmail account and click on the Help icon and search for Setting Up Outlook.)

    For additional information about setting up Outlook on personal computers, see Microsoft's directions listed below.

For additional information about setting up Outlook on mobile devices, see Microsoft's directions listed below;

  • Office 365 mobile Set Up - Help (See apps for Office 365 for Business)

Getting started with Office 365 ProPlus

Microsoft provides many resources to help you learn to use Office365 ProPlus applications. Here are a few to get you started:

  • Office O365 Basics (See apps for Office 365 for Business)

Support for PennO365 is provided through your LSP or student computing support center. See the Get IT Help directory to find your support provider. If you are unsure who to contact, please contact ISC Client Care.

Get Help/FAQ: support for PennO365

Microsoft provides many support and training resources. Click here to access their Video Training Modules’. Please see other tabs on this webpage for topic-specific resources: Office365 Training (See Office 365 for Business)

Additional support for PennO365 is provided through your LSP or student computing support center. See the Get IT Help directory to find your support provider. If you are still unsure who to contact, please contact ISC Client Care.

Frequently asked questions

  • Accounts and access
  • System and browser requirements
  • Installing, managing, and using Office 365
  • After graduating or leaving Penn

Accounts and access

Who is eligible for a PennO365 account?

Full-time Penn faculty, staff and students at participating Schools and Centers are eligible for a PennO365 account. At this time, the Perelman School of Medicine (PSOM) is not participating in the program.

What does PennO365 include?

Through PennO365, eligible users can install Microsoft Office 365 ProPlus on up to five (5) personal computers and/or mobile devices, including Mac, PC, iPhone, iPad, Android, and Windows Phone. This includes the latest versions of Word, Excel, Access and OneNote. You also receive access to Microsoft Office Online and 1 TB of data storage on OneDrive.

For details about what's included, click on the Overview tab.

I’m an incoming student. When am I eligible to set up my PennO365 account?

You are eligible for PennO365 after you have registered your PennKey and obtained your school email address (for example, PennKey@school.upenn.edu).

  • For information about setting up and testing your PennKey, see the PennKey website.
  • Your email account is provided by your School. For more information, see Set Up Your Penn Email.

How do I activate and log in to my PennO365 account?

For instructions to activate your account, please see the Getting Started tab on this website.

What’s my PennO365 username and password?

Your PennO365 username uses the format PennKey@upenn.edu:

  • Correct: benfranklin1749@upenn.edu
  • Incorrect: benfranklin1749
  • Incorrect: benfranklin1749@sas.upenn.edu

Your PennO365 password is identical to your PennKey password (though it is a discrete password). From the Microsoft portal, you'll be able to download Office365 ProPlus applications and to log into Office Online and OneDrive.

To set your PennO365 password:

  1. Go to: https://weblogin.pennkey.upenn.edu/changepassword. This action automatically changes your PennO365 password to the same value as your PennKey password.
  2. If you can’t remember your PennKey password, visit the PennKey support page: https://upenn.edu/pennkey

I’m a full-time student, faculty member or staff member at Penn, but I can't set up my PennO365 account or download Microsoft Office 365 ProPlus. Who should I contact?

If you’ve newly registered your PennKey, wait at least 24 hours before trying to activate your account. If you created (or registered) your PennKey more than 24 hours ago contact your computing support provider. See the Get IT Help directory to find your support provider. If you are still unsure who to contact, please contact ISC Client Care.

I forgot my password. How do I create a new one?

Your PennO365 password is identical to your PennKey password (though it is a discrete password). Try resetting your PennKey password (you can set your password to your existing password):

  1. Go to: https://weblogin.pennkey.upenn.edu/changepassword. This action automatically changes your PennO365 password to the same value as your PennKey password.
  2. If you can’t remember your PennKey password, visit the PennKey support page: https://upenn.edu/pennkey

What's my PennKey?

Your PennKey is your unique username for the University. For more information, go to the PennKey website.

System and browser requirements

What are PennO365’s system and browser requirements?

Computers and devices should meet or exceed Microsoft’s minimum system requirements for O365. In addition, it is recommended that computers and devices meet ISC’s guidelines for computer products currently supported at Penn.

Microsoft requirements:
At the Microsoft page, click 'O365 subscription plans,' and then click the plus sign [+] sign to review requirements for Office 365 for business, education, and government.

Currently supported computing products at Penn:
Review Penn’s Current Supported Computing Products for operating systems, browsers, software that are widely compatible and in broad use across the University. For the best experience, make sure you are using the most up-to-date browser versions.

Note for IE users: Beginning January 12, 2016, browser requirements for Office 365 are changing. Microsoft is only supporting IE 11 and newer for Office O365. End users running older versions of IE (e.g., IE 8, IE 9) will have a degraded experience using Office 365 ProPlus, OneDrive, and Outlook on the Web (formerly OWA). LSPs should take this opportunity to encourage and prepare end users to upgrade their browsers now to meet Microsoft's requirements.

Table 2. Minimum System and Browser Requirements for PennO365
Computer/Mobile DeviceMicrosoft System RequirementsPenn Browser Requirements
PC
  • OS: Windows 7 or 8 (if your PC is running Vista you can still install the 2010 version)
  • Processor: at least 1 GHZ
  • Memory: 1GB of RAM for 32-bit or 2 GB of RAM for 64-bit
  • Disk space: at least 3 GB of available disc space
  • Windows Internet Explorer 10
  • Mozilla Firefox 24 and above (Windows OS)
  • Google Chrome 19 (Windows 7); 21 (Windows 8)
MAC
  • OS: Mac OS X 10.10 or later
  • Processor: Intel Processor
  • Memory: 4 GB of RAM
  • Disk space: 6 GB of available disc space
  • Mozilla Firefox 31 (Mac OS)
  • Apple Safari 8.0
  • Windows Internet Explorer 10
  • Google Chrome 20
iPad
  • iOS 7.1 minimum
iPhone
  • iPhone 4, 5 and 5s, iPod 5th generation: all must be running iOS 7.1 minimum
Android Phone
  • Android OS 4.0 or greater
Android Tablet
  • Android tablet with a screen size of 7' or larger
  • OS version KitKat (4.4.X) or later version
  • 1 GB RAM or above
Windows Phone
  • Office is pre-installed

Installing, managing, and using Office 365

If I already have the latest version of Office for PC or Office for Mac on my computer, do I need to uninstall it before I download Office 365 ProPlus?

If you already have the latest version of Office, there’s no need to install the Office 365 ProPlus version. If you still want to install the Office 365 ProPlus version, you must uninstall your original version first. Make sure you know your product key and keep it in a safe place before uninstalling Office.

If I have an earlier version of Office on my computer, do I need to uninstall it before I download Office 365 ProPlus?

If you have an earlier version of Office and know your product key, Penn recommends uninstalling it before installing Office 365 ProPlus for optimal performance. Keep your product key in a safe place because you will need it if you choose to reinstall your existing version of Office at a later date.

Your product key is 25 characters and is typically found in your product’s original packaging or in the confirmation email you received after purchasing a product online. If you purchased Microsoft Office from the Computer Connection, your product key is on the back of the CD sleeve. You should keep your product key in a safe place because you will need it if you choose to reinstall your product.

If you don’t know your product key or would prefer not to uninstall your previous version of Office, you can still install Office 365 ProPlus. Office 365 ProPlus will run alongside previous installations. It may change your file associations and set itself up as default however, which makes it look as if your previous copy of Office isn't there anymore. If you check your list of programs/applications, you should see both versions listed.

How do I access PennO365 and install Office 365 ProPlus on my computers and mobile devices?

After you activate your account, use your PennO365 username and password to log in to Microsoft’s online portal and follow the instructions to install Office 365 ProPlus applications on your computers and devices. For more details, see the Office 365 ProPlus for personal computers and mobile devices tab on this website.

Can I install Office 365 ProPlus on my University-managed work computer or on a public computer in a lab or at the library?

No, you cannot install Office 365 ProPlus on your work computer or a public computer. For information about installing or updating Microsoft Office on a work or public computer, please contact your LSP or student computing support center. See the Get IT Help directory to find your support provider. If you are still unsure who to contact, please contact ISC Client Care.

Although you cannot install Office 365 ProPlus applications on a University managed work or public computer, you can log into PennO365 and access Office Online through the local web browser. You will not be able to install Office 365 ProPlus or sync locally saved files to OneDrive. However, you can download or upload locally saved files to OneDrive via your web browser.

Should I install 32-bit or 64-bit version of Office 365 ProPlus?

Most users will do fine with the 32-bit version - it takes up less memory so won't affect performance as much. However, if you are planning to use memory intensive aspects of the software (such as complex functions in Excel), you may want to choose the 64-bit option.

Do I need to be connected to the Internet to run Office 365 ProPlus applications?

You will need to be connected to the Internet the first time you run one of the Office 365 ProPlus applications, so that the activation process can be completed. After that, you only have to connect to the Internet at least once every 30 days to check the status of the subscription. If your computer or mobile device is offline for more than 30 days, Office 365 ProPlus enters Reduced Functionality mode until the next time you connect to the Internet.

What is reduced functionality mode?

In reduced functionality mode, you can open, view and print your existing Office files, but you can’t use most of the other features of Office 365 ProPlus. You will not be able to install new instances of Office 365 ProPlus and you will not be able to create, save, or edit files. Your computer or device enters reduced functionality mode when:

  • You haven’t connected to Internet for more than thirty days.
  • You deactivate its license
  • Your PennO365 account expires after you graduate or leave the University.

How do I reactivate a 365 ProPlus license that has entered reduced functionality mode?

To reactivate a license has entered reduced functionality mode because you haven’t connected to Internet in over 30 days, or because you have previously deactivated it:
1. Connect to the Internet.
2. Open any Office365 ProPlus application.
3. When prompted, select Sign In – Add this computer to an active account.
4. Enter your PennO365 username and password when prompted. This will reactivate all Office 365 ProPlus applications on your personal computer or mobile device.

How do I deactivate a license so that I can use Office 365 ProPlus on another computer or mobile device?

To deactivate a license on a personal computer or mobile device:
1. Login to the online portal using your PennO365 username and password.
2. Go to settings in the upper right-hand corner (the gear icon next to your name).
3. Select Office 365 settings.
4. Select Software.
5. Select Office. A list of computers and devices where you have installed Office 365 ProPlus will appear.
6. Select deactivate next to the device to remove the license and make it available for use on another computer or device. When you deactivate Office 365 on a computer or mobile device, it enters reduced functionality mode. You will be able to view and print your documents, but all features for editing or creating new documents will be disabled.

After graduating or leaving Penn

What happens to my PennO365 for Students account after I graduate or leave Penn?

Office 365 ProPlus, Office 365 Online, and OneDrive for personal computers and mobile devices are free as long as you are a fulltime student enrolled at Penn or a fulltime faculty or staff member.

Office Pro Plus

  • If you’re a student, your student account will expire 60 days from your graduation date or last day at Penn.
  • If you’re a fulltime faculty or staff member, please check with your local computing support provider to confirm the expiration date of your PennO365 account. See the Get IT Help directory to find your support provider.

After your account expires, you will not be able to install or use new instances of O365 or use Office Online and OneDrive and installed applications will enter reduced functionality mode. This means you will be able to view and print documents stored on personal computers or devices, but will be unable to create/save/edit files. You will not lose any documents created and stored locally on your personal computers or devices. Documents saved on OneDrive will NOT be accessible after you graduate or leave Penn and must be downloaded and saved locally before your PennO365 account expires.

Office Proplus Versions

When will my PennO365 account expire?

If you’re a student, your PennO365 account will expire 60 days after your graduation date. For students graduating in May, this date is generally in mid-August. Non-matriculating students or students leaving the University should contact their local computing support provider to confirm the expiration date of their PennO365 accounts. See the Get IT Help directory to find your support provider.

If you’re a fulltime faculty or staff member, please check with your local computing support provider to confirm the expiration date of your PennO365 account. See the Get IT Help directory to find your support provider.

What happens to documents stored in my OneDrive after I leave or graduate from Penn?

Office Proplus Download

After your PennO365 account expires, you will no longer be able to access OneDrive or the documents saved there. Make sure you download your documents from OneDrive within 60 days of your graduation date or last day at Penn. Faculty and staff should confirm the expiration date of their accounts with their local computing support providers. See the Get IT Help directory to find your support provider.

Office Proplus 2016

What are my options after my PennO365 account expires?

If you wish to continue using Microsoft Office after your PennO365 account expires, you have several options:

Office Pro Plus 2016 Download

  • Purchase your own Office 365 license – if you choose to do so, you will maintain full access to the copy of Office you downloaded while you were a student, along with any online applications.
  • Purchase a standalone version of Office.
  • If you never uninstalled your previous copy, start using it again.
  • If you uninstalled a previous copy, reinstall it using your original product key.